Cookie Policy - Orbit AI Management LLC

Full Cookie Policy

1. Introduction

Orbit AI Management LLC ("Orbit AI," "we," "us," or "our") uses cookies and similar tracking technologies on our website located at orbitai-matter.com. This Cookie Policy is designed to inform you about these technologies and your choices regarding them. This policy should be read in conjunction with our Privacy Policy at orbitai-matter.com/legal/privacy.html.

By using our website, you consent to our use of cookies and similar technologies as described in this policy. You can manage your cookie preferences at any time using the methods described in Section 6 below.

2. What Are Cookies?

Cookies are small text files that are placed on your computer, smartphone, or other device when you visit a website. They are widely used to make websites work, or work more efficiently, and to provide website owners with analytical information about how visitors use their sites.

Cookies can be classified in several ways:

Session vs. Persistent Cookies: Session cookies exist only while your browser is open and are automatically deleted when you close your browser. Persistent cookies survive after your browser is closed and remain on your device until they expire or are deleted.
First-Party vs. Third-Party Cookies: First-party cookies are set by the website you are visiting. Third-party cookies are set by a different domain than the website you are visiting -- typically analytics providers or advertising networks.
Strictly Necessary vs. Optional Cookies: Strictly necessary cookies are required for the basic functioning of a website and cannot be disabled. Optional cookies serve purposes such as analytics, personalization, and advertising, and can be disabled without affecting the core functionality of the site.

In addition to cookies, we may use similar tracking technologies including web beacons (small transparent images embedded in web pages or emails), pixel tags, local storage, and browser fingerprinting techniques.

3. Categories of Cookies We Use

The following table describes the categories of cookies we use on our website:

Category	Purpose	Examples	Can Be Disabled?
Essential / Strictly Necessary	Required for the website to function. These cookies enable core functions like page navigation, security, network management, and form submissions. The website cannot function properly without these cookies.	Session management, security tokens, load balancer cookies, consent preferences storage	No - required for functionality
Functional / Preference	These cookies enable the website to provide enhanced functionality and personalization, such as remembering your preferences and settings between visits. They may be set by us or by third-party providers whose services we have added to our pages.	Language preferences, font size settings, theme preferences, video player settings	Yes - optional
Analytics / Performance	These cookies collect information about how visitors use our website, such as which pages are visited most often and whether any error messages are received. All information collected by these cookies is aggregated and anonymous. We use this data to improve the performance and usability of our website.	Google Analytics (_ga, _gid, _gat), page view tracking, bounce rate measurement, traffic source analysis	Yes - optional
Advertising / Targeting	These cookies may be set through our website by advertising partners. They may be used to build a profile of your interests and show you relevant advertisements on other sites. They do not store directly personal information but are based on uniquely identifying your browser and internet device.	LinkedIn Insight Tag, remarketing pixels, interest-based advertising identifiers	Yes - optional

4. Specific Cookies We Use

4.1 Essential Cookies

The following essential cookies are placed by our website infrastructure:

PHPSESSID: Session identifier cookie used to maintain state between page requests. Session duration, deleted when browser is closed.
csrftoken: Security cookie used to prevent cross-site request forgery attacks. Session duration.
orbit_consent: Stores your cookie consent preferences. Duration: 12 months.
cloudflare-bm: Bot management cookie placed by Cloudflare to distinguish human visitors from automated bots. Session duration.

4.2 Analytics Cookies

We use Google Analytics to understand how visitors interact with our website. Google Analytics uses cookies to collect information such as how often users visit our site, what pages they visit, and what other sites they used prior to coming to our site.

_ga: Google Analytics primary tracking cookie. Used to distinguish users. Duration: 2 years.
_gid: Google Analytics cookie to distinguish users. Duration: 24 hours.
_gat: Google Analytics cookie used to throttle request rate. Duration: 1 minute.
_ga_[property-id]: Google Analytics 4 cookie for session tracking. Duration: 2 years.

Google's privacy policy is available at policies.google.com/privacy. You can opt out of Google Analytics across all websites by installing the Google Analytics opt-out browser add-on at tools.google.com/dlpage/gaoptout.

4.3 Functional Cookies

orbit_prefs: Stores user interface preferences such as navigation state and reading preferences. Duration: 6 months.
intercom-session-[id]: If we use Intercom for support chat, this cookie maintains your chat session. Duration: 7 days.

4.4 LinkedIn Insight Tag

We use the LinkedIn Insight Tag, which enables us to track conversions, retarget website visitors on LinkedIn, and unlock additional insights about LinkedIn members interacting with our advertisements. The LinkedIn Insight Tag collects data including URL, referrer URL, IP address (truncated), device and browser characteristics, timestamp, and page events.

li_fat_id: LinkedIn first-party advertising tracking cookie. Duration: 30 days.
UserMatchHistory: LinkedIn cookie for ad targeting. Duration: 30 days.
AnalyticsSyncHistory: LinkedIn analytics cookie. Duration: 30 days.
lidc: LinkedIn data center selection cookie. Duration: 1 day.

LinkedIn's privacy policy is available at linkedin.com/legal/privacy-policy. You can opt out of LinkedIn advertising cookies at linkedin.com/psettings/guest-controls/retargeting-opt-out.

5. Consent and Legal Basis for Cookie Use

Under applicable privacy laws, including the EU General Data Protection Regulation (GDPR) and applicable ePrivacy Directive requirements, we obtain your consent before placing non-essential cookies on your device. When you first visit our website, you will be presented with a cookie consent banner that allows you to accept all cookies, reject non-essential cookies, or customize your cookie preferences.

For California residents under the CCPA/CPRA, our use of analytics and advertising cookies may constitute "sharing" of personal information for cross-context behavioral advertising purposes. You have the right to opt out of such sharing by selecting the appropriate option in our cookie preference center or by submitting a request as described in our Privacy Policy.

Essential cookies are placed on the basis of our legitimate interest in operating a functional website and are not subject to consent requirements. All other cookies are placed only with your consent.

6. How to Manage and Control Cookies

6.1 Cookie Preference Center

You can update your cookie preferences at any time by clicking the "Cookie Settings" link in the footer of our website. This will open our cookie preference center where you can enable or disable individual cookie categories.

6.2 Browser Settings

You can control cookies through your browser settings. Most browsers allow you to:

View the cookies stored on your device and delete them individually or all at once.
Block third-party cookies from being set by websites you are not currently visiting.
Block all cookies from being set on your device.
Receive a notification before a cookie is stored on your device.

Please note that if you block all cookies, some features of our website may not function as intended. Instructions for managing cookies in common browsers:

Google Chrome: Settings > Privacy and Security > Cookies and other site data
Mozilla Firefox: Options > Privacy and Security > Cookies and Site Data
Apple Safari: Preferences > Privacy > Manage Website Data
Microsoft Edge: Settings > Site Permissions > Cookies and Site Data

6.3 Third-Party Opt-Out Tools

You can opt out of third-party tracking through the following resources:

Google Analytics Opt-Out: Install the browser add-on at tools.google.com/dlpage/gaoptout.
Google Ad Settings: Manage Google advertising cookies at adssettings.google.com.
LinkedIn Advertising Opt-Out: Visit linkedin.com/psettings/guest-controls/retargeting-opt-out.
NAI Opt-Out Tool: Opt out of interest-based advertising from NAI members at optout.networkadvertising.org.
DAA Opt-Out Tool: Opt out of interest-based advertising from DAA participants at optout.aboutads.info.
EDAA Opt-Out Tool (EU): Opt out of interest-based advertising at youronlinechoices.eu.

6.4 Do Not Track

Some browsers transmit "Do Not Track" (DNT) signals to websites. We respect DNT browser settings for non-essential tracking activities. When a browser with DNT enabled visits our site, we will not place analytics or advertising cookies on that device. Note that the effectiveness of DNT signals depends on website implementation, and not all sites respond to DNT signals.

6.5 Mobile Device Opt-Out

On mobile devices, you can limit interest-based advertising through your device settings:

iOS: Settings > Privacy > Tracking > Allow Apps to Request to Track (off)
Android: Settings > Google > Ads > Opt out of Ads Personalization

7. Consequences of Disabling Cookies

If you disable essential cookies, the website may not function correctly, and you may not be able to use certain features such as our contact forms or secure sections of the site. If you disable functional or analytics cookies, some personalization features may not be available and we will have reduced ability to understand and improve how our website is used. If you disable advertising cookies, you may still see advertisements but they will be less relevant to your interests.

8. Cookies in Email Communications

Emails we send may contain pixels and tracking technologies that allow us to identify whether the email was opened, what links were clicked, and basic technical information about the email client. This helps us understand the engagement with our communications and improve the content and targeting of future emails. If you prefer not to have your email interactions tracked, you can disable image loading in your email client, which will prevent tracking pixels from loading.

9. Cross-Border Transfers Related to Cookies

Some cookies may result in your data being transferred to and processed by third-party service providers outside of the United States, including in countries that may not provide the same level of data protection as your home country. When such transfers occur to countries outside the EEA or UK, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or reliance on adequacy decisions where applicable.

10. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in the technologies we use, legal requirements, or our business practices. When we make significant changes, we will update the "Last Updated" date at the top of this policy and, where appropriate, notify you through our cookie consent mechanism when you next visit our website. We encourage you to review this policy periodically.

11. Contact Us About Cookies

If you have questions about our use of cookies or this Cookie Policy, please contact us:

Email: privacy@orbitai-matter.com
Mail: Orbit AI Management LLC, Attn: Privacy Team, 580 Howard Street, Suite 300, San Francisco, CA 94105, United States
Phone: (415) 555-0192

For EEA residents with unresolved complaints about our cookie practices, you have the right to lodge a complaint with your national data protection supervisory authority. A list of EU data protection authorities and their contact information is available at edpb.europa.eu/about-edpb/board/members_en.

12. Additional Disclosures for California Residents

Under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), California residents have specific rights regarding the use of cookies that may constitute "sale" or "sharing" of personal information:

We do not "sell" personal information collected through cookies as defined by the CCPA. However, our use of Google Analytics and LinkedIn cookies to deliver targeted advertising across websites may constitute "sharing" of personal information for cross-context behavioral advertising purposes. California residents have the right to opt out of such sharing by:

Using our cookie preference center to disable advertising cookies.
Submitting a "Do Not Sell or Share My Personal Information" request through our Privacy Policy contact methods.
Enabling a browser-level Global Privacy Control (GPC) signal, which we will honor as a valid opt-out request.

We will not discriminate against California residents for exercising their rights under the CCPA, including by denying services, providing a different level or quality of services, or suggesting that you will receive a different price or rate for exercising your privacy rights.

13. Cookie Retention Periods Summary

The following table summarizes the retention periods for the major categories of cookies we use:

Session Cookies (Essential): Deleted when browser is closed.
Security and Consent Cookies: 12 months from creation or last update.
Preference Cookies: 6 to 12 months from last visit.
Google Analytics Cookies: Up to 2 years (Google Analytics) or 24 hours (_gid).
LinkedIn Advertising Cookies: Up to 30 days.
Other Third-Party Cookies: As specified by the respective third-party providers; typically 30 to 365 days.

You can clear all stored cookies at any time through your browser settings. Clearing cookies will remove your consent preferences and other saved settings, and you will be asked to set your cookie preferences again on your next visit to our website.